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All items are (also) accessible by visiting CINA’s Reception Desk, or by contacting us via telephone, email at foi.cna@gov.ky or via postal mail, unless otherwise noted.

Complaint’s Handling Procedures

  1. Complaints Process – procedures for handling complaints
  2. Complaints* section of CINA FOI website and Complaint Form
    * Accessible online at www.cina.gov.ky
  3. Internal Complaints Policy
  4. Internal Complaints Process (brochure)

Human Resources

  • CINA Human Resource Management Policy and Procedures Manual: Work Place Rules
  • The Public Servant’s Code of Conduct
  • CINA Leave Request Application
  • CINA Working Hours & Lunch Hour Application

Information and Technology Management

  • Administrative File Plans and Disposal Schedules – in draft form, not accessible until approved
    • Financial Management
      * Accessible online at www.cina.gov.ky
    • Human Resources
      * Accessible online at www.cina.gov.ky
    • Records of Boards and Committees
    • Buildings, Equipment and Vehicles Management
      * Accessible online at www.cina.gov.ky
    • Information and Technology Management (D)
      in draft form, not accessible until approved.
    • Communications Management (D)
      in draft form, not accessible until approved.
  • Fact Sheets
  • Legal Admissibility
  • CINA Record Keeping Responsibilities
  • Information Management Policy for the Cayman Islands National Archive (D)
    in draft form, not accessible until approved.
  • List of Public Authorities
    * Accessible online at www.cina.gov.ky (updated monthly)
  • Help Desk Log – database used for tracking logs to Help Desk, Computer Services Department
  • CINA Memo – Thru
  • CINA Fact Sheet Template
  • CINA Guidelines Template
  • CINA Document Guide 2010
  • Continuation Sheet Template
  • File Minute Template
  • Administrative Appraisal Reports
  • Operational Appraisal Reports
  • Private Donation/Community Records Appraisal Reports
  • PowerPoint Presentation Slides
    *Accessible online at www.cina.gov.ky

Operating Policies and Procedures

The policies and procedures listed below are used in carrying out functions, activities and the delivery of services as relating to the three functions of CINA.

Archive Management

  • Appraisal Policy (D)
    in draft form, not accessible until approved.
  • Appraisal Procedures – Operational (D)
    in draft form, not accessible until approved.
  • Appraisal Procedures – Private donations/Community archives (D)
    in draft form, not accessible until approved.

Reading Room (RR)

  • Policy on Photocopying
  • Policy on Publication of Photographic Records
  • Reading Room Rules
    * Accessible online at www.cina.gov.ky
  • Procedures for Managing Reference Services

Oral History

  • C.I. Memory Bank Transcribing Policy - hardcopy only
  • Cayman Islands Memory Bank Handbook, 1990 – hardcopy only
  • Cayman Islands National Archive Oral History Programme:
    • Editing Guidelines for Transcribers
    • Editing Policy

Government Records Management

All items are (also) accessible by visiting CINA’s Reception Desk, or by contacting us via telephone, email at foi.cna@gov.ky or via postal mail, unless otherwise noted.

Internal Use

  • Disposal scheduling based on operational file plans: Procedures for CINA staff
  • Records Centre Procedures

For Public Authorities

  • Conducting a Records Survey
    *Accessible online at www.cina.gov.ky
  • Deputy Governor’s Code of Practice on Records Management Pursuant to Section 52 of the Freedom of Information Law, 2007
    *Accessible online at www.cina.gov.ky
  • Deputy Governor’s Code of Practice on Publishing Pursuant to Section 51 of the Freedom of Information Law, 2007.
  • Government Use of E-mail (Administrative Circular No. 2 of 2006)
    *Accessible online at www.cina.gov.ky
  • Records Management Checklist for FOI and e-Government
    *Accessible online at www.cina.gov.ky
    key RM tools required by public authorities to meet their legislative requirements and support the use of new technology
  • Records Management Policy for the Cayman Islands Government
  • Creation, Maintenance and Disposal Records Management Standard
  • Guidelines
    • Destruction of Public Records
  • Implementing the Financial Management File Plan and Disposal Schedule: An Explanatory Document
    *Accessible online at www.cina.gov.ky
  • Implementing the Human Resources Management File Plan and Disposal Schedule: An Explanatory Document
    *Accessible online at www.cina.gov.ky
  • Implementing the Buildings, Equipment and Vehicles Management File Plan and Disposal Schedule: An Explanatory Document
    *Accessible online at www.cina.gov.ky
  • RM Mapping Tool Template
    *Accessible online at www.cina.gov.ky
  • Preservation Survey: Digital materials creation and use in public agencies
    *Accessible online at www.cina.gov.ky

Preservation Management

  • The Cayman Islands National Archive Micrographics Programme – policy and procedures manual for the micrographics programme.
  • Preservation Copying Policy (D)
    in draft form, not accessible until approved.
  • Mould Remediation (D)
    in draft form, not accessible until approved.

Last Updated 2014-02-07